The conference proceedings will be published by the Cotsen Institute of Archaeology Publications. Here follow some guidelines that will facilitate the prompt publication of the conference. Speakers are reminded to submit the final version of their paper by Monday the 8th of March, as a publishable version must be ready before July.
Preparing a Manuscript for Publication
Preparing Your Manuscript and Disks
Disks and printouts are required for all submissions. The printout and disk versions must be identical. Do not make corrections to the printout without also making them on the disk. Double space all printouts.Disks and Files
Submit your files on a CD-ROM or Iomega Zip disks. Word-processing files should be submitted as Adobe Photoshop TIFF files or Adobe Illustrator AI or EPS files. Number each disk and include a Disk Inventory form for each disk you submit. One chapter per file. Table of contents, acknowledgments, preface, captions, and other elements should be placed in separate files. Tables should be placed in a separate file. Do not intersperse in text.
Use a consistent system for naming files. For example, if the file holds the first chapter, use Chapter 1, Chapter 01, CH01. Don’t use UCLA1 or Text1 or Text2. On the fist page of the print out for each file, write the complete filename.Formatting your printout
Set margins to at least 1 inch on all sides. All pages should be numbered consecutively so that we can easily discover if one is missing. All text should be flush left, not justified. Indent each paragraph 1 tab. the first paragraph after a subhead should be flush left. Double space all printouts.Headings
CHAPTER HEADING
LEVEL 1. Flush left, upper/lower case, boldface type: Heading One
LEVEL 2. Flush left, initial cap only, bold type: Heading two
LEVEL 3. Flush left, initial cap only, bold type: Heading three. Text continues on the same line.
LEVEL 4. Flush left, initial cap only, italic type: Heading four. Text continues on the same line.Captions
Number figures consecutively within each chapter: Figure 1.1, 1.2, 2.2, 2.3, 3.1, 3.2, 3.3, and so on. Caption should be typed with initial cap only (unless it includes proper name). Do not use a period at end of the caption unless the caption is a complete sentence. Place the credit or source after the caption in italics.Figure 3.2 A Seuss ceramic vase showing a cat. All illustrations prepared by author
Figure 3.2 A Seuss ceramic vase showing another cat. Drawing by T. Geisel
See “Preparing Illustration for Publication” for more information on captions and credits.Tables
Number Consecutively within each chapter: Table 2.1, 2.2, 2.3, 3.1, 3.2, 3.3, and so on. Number separately from figures. Table title should be typed with initial cap only (unless it includes proper name). Do not place a period at the end of the table title.Table 3.2 The frequency of cats with cats
Use *, **, *** to indicate note in tables. Don’t use superscripted numerals.Illustrations
See “Preparing Illustrations for Publication.”Bibliography
See “Preparing a Bibliography for Publication.” If you use a separate or special bibliographic database software, please discuss the file type with your volume’s Editor or the Senior Editor in Publication before submitting your disk files.Index
Consult with the Senior Editor about the preparation of the index.GUIDELINES ON EDITORIAL STYLE
We use The Chicago Manual of Style, 14th edition, and Merriam-Webmaster’s Collegiate Dictionary, 10th edition, as our reference on all matters of editorial style, formatting, and spelling.Abbreviations
Metric measurements are abbreviated without a period: cm, m, ml, g, mg, and km. English measurements are not abbreviated: inches, acres, feet, yards, and miles.Do not use these abbreviations: e.g., i.e., etc., and cf. Use English equivalents: for example, that is, and so on (or and so forth), see and compare.
Capitalization
Names of cultural periods, as well as geological periods, are capitalized: Neolithic, Paleolithic times, Bronze Age, Iron Age, Early Iron I, Early Thessalian, Miocene period, Pliocene, Early Preclassic period, pre-Columbian, and pre-Hispanic. Do not, however, capitalize such words as era, period, phase, horizon, and so forth.Proper names of archaeological classes are capitalized but not their generic terms:
Folsom points
Black-on-red ware
Jiote variety
Gaudy Staffordshire plateNumbered or lettered terms such as sites, mounds, levels, pottery groups, should not be capitalized: site 45-2345, mound 34, level L-234, type C pottery
Letters used as part of a classification system should be capitalized: mound A, trench HC, level 2A.
Use lower case for references to tables, figures, chapters, and appendixes in your manuscript (unless the reference appears at the beginning of a sentence): chapter 1, table 3.2, figure 4.5, and appendix B.1Capitalize references to tables and figures in citations:
Seuss 1962: Fig. 3
Geisel 1976: Table 3.2
Solla 1963: 34-37, Fig. 19Foreign words
Please supply a complete list of foreign words with accents and diacritical marks indicated. Italics should be used for any foreign words. Be sure to put an English translation in parentheses after the first appearance. For example,cédulas (decrees)
el voto de sangre (vow of blood)
ali’i (elite)
Urnegang (balloting)If a foreign term is used repeatedly in the manuscript, you may italicize it on its first appearance only. If many such words appear in your manuscript, you should consider preparing a glossary.
Provide an English translation for all quotations in languages other then English.
Linnean names
Italicize Linnean biological names for genus and species, but not their derivatives:
Australopithecus, australopithecineDo not italicize sp. or spp. in a biological name.
Dates
Please indicate uncalibrated radiocarbon dates.Numbers and measurements
Spell out all numbers under one hundred unless they are measurements or dates:The cache included twenty-five projectile points. Seven of the twenty-five were type C;
eighteen were type AB.Precede decimal fractions with a zero: 0.35.
Use the complete number for inclusive number sequences: 124-127, not 124-27
Use the percentage sign: 25%, not 25 percent.Use small caps (N) s or italic upper case (N) for the statistical expression N. Use lower case italic n for subgroups.
Use “x” not “by” for measurements: 3x5 m
Use 24 km², not 24 square km.
When citing a range of numbers in text, use “from” and “to,” not - (hyphen):
“The length ranges from 2 to 7 cm,” not “The length ranges from 2-7 cm”
