NOTES TO USERS
Digital, Visual Material or Hard Copy Files

UCLA Rock Art Archive (RAA)
The Cotsen Institute of Archaeology

Digital and/or hard copy data are donated or otherwise supplied, in original or duplicate form, to the UCLA Rock Art Archive (RAA) by independent researchers for filing by, and exclusive use of, the RAA. Access to these materials is defined by law, SHPO guidelines, scholarly ethics, and is granted only to those USERS who have met Archive requirements, including:

a. signing the RAA Access Form and Agreement of Confidentiality;
b. providing two written and signed recommendations

None of the visual material or hard copy materials may be removed from the Archive at any time, and all must be examined in the presence of an Archivist. If visual materials or hard copy materials are removed from protective sleeves the User must wear cotton gloves supplied by the Archive. If notes are taken when visual material or hard copy files are open the USER must use pencil. For Xerox or photographic reproduction of hard copies, please consult with an Archivist who will arrange for these services and outline possible fees. Use of digital files containing visual materials is restricted to the qualified and approved USER who has met the above requirements, and no duplication or circulation of such materials is allowed for any purpose not directly research-related.

Research access to these data does NOT grant publication, circulation, duplication, replication or any other use rights of any kind in any format or medium. To avoid possible conflict with the original recorders and/or other scholars who may have research publications in process, specific written permission is required to publish any of these data. Permission to publish will be freely granted if there is no prior commitment. A list of applicable fees is available.

The value of all Archive files is clearly dependent upon keeping them intact, up to date, available and as complete as possible. We request the cooperation of USERS in this effort, and appreciate comments or supporting data from USERS who can add to the depth and breadth of these materials through their own notes, records of site visits or corrections.

All Rights to these data are reserved to the UCLA Rock Art Archive, The Cotsen Institute of Archaeology. The bibliographic citation format is: name and date of the author or name of the Special Collection, site name and other designation, Archive file numeric designation and description. In every case, the Archivist with provide the correct citation and recorder credit designation to the USER when permission to publish is applied for in writing and granted by the Archive at least 60 days prior to expected date of publication.